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project management support

Tri-plex assigns a project Manager to be responsible for,

• Initial Kick-off Meeting
• Project Meetings
• Project Plans
• Project Plan Updating

initial kick-off meeting

The Project Manager will ensure that the scope of the project is defined and understood by all parties at the Initial Kick-off Meeting.

The outcome of this meeting should be that:

• Technical scope is established
• Basic areas of performance responsibility are accepted by the participates
• Overall timelines and deliverables are spelled out

Each department or individual accepting responsibility for a portion of the project should agree to deliver, by the next project meeting, a preliminary but detailed plan about how that responsibility will be accomplished.

project meetings

The Project Manager will schedule regular meetings with all major stakeholders in order to communicate the status of the project. These meetings will be used to:

• Defining and agreeing deliverables
• Reviewing project plans with respect to progress on work performed and to work to be performed
• Identify potential risks
• Discuss and update Action Register
• Review open work orders
• Detail expectations and deliverables for next meeting

project plans

Project Managers are expected to develop a detailed project plan using Microsoft Project. This plan should be jointly developed with the assistance of any and all departments that have deliverables and will be owned and maintained by the Project Manager.

project plan updating

Project Plans will be updated on a regular basis. The Project Manager and major stakeholders will decide the timing and distribution of the updates.

If there are conflicts which are the result of late or inaccurate updates, missed deliverables, or any other event which causes delay or adds cost, the arbitration and escalation points will be as follows:

• Project Manager
• Director of Operations
• Chief Operating Officer
  

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